Rinnah FuelBack to homeReplace the paper fuel book.
Record farm fuel issues on a phone and export clean Excel reports.
One record, entered at the tank
Rinnah Fuel keeps the operator, equipment, litres, meter reading and pump total together. Entries can be saved offline and synced when signal returns.
Recording the issue where it happens reduces missing names, unreadable figures and the delay between the fuel book and the office spreadsheet. Each entry becomes part of the equipment and operator history as soon as it syncs.
Administrators can review the same records throughout the month, then export a clean monthly or yearly workbook when it is time to reconcile fuel use, share figures or continue analysis in Excel.
- Capture litres, operator, equipment, meter readings and pump totals in one entry
- Keep an equipment and operator history without copying the paper book
- Export monthly or yearly records to a clean Excel workbook
Watch how to log fuel
Follow the complete Rinnah Fuel logging flow, from choosing the equipment and operator to entering the fuel and meter readings.
What one fuel transaction records
At 07:42, Mary issues 76 litres from the main diesel tank to Tractor 7. The tractor shows 3,418.6 engine hours and the pump total is 18,502 litres.
| Field | Example value | Why it matters |
|---|---|---|
| Date and time | 21 July 2026, 07:42 | Places the issue in the correct shift and reporting period |
| Equipment | Tractor 7 | Builds the machine’s fuel and service history |
| Operator | Mary Banda | Shows who received or recorded the fuel |
| Fuel issued | 76 L | Reduces calculated tank stock and totals consumption |
| Engine hours | 3,418.6 h | Calculates litres per hour and advances service readings |
| Pump total | 18,502 L | Checks the issue against the pump counter movement |
| Account member | Peter M. | Identifies who created the digital record |
How a pump-total discrepancy is found
The export compares the change in the pump counter with the litres entered for that issue. A difference of up to 2 litres is treated as OK; a larger difference is marked as a discrepancy.
Pump variance = (current pump total − previous pump total) − session litres
| Check | Value |
|---|---|
| Previous pump total | 18,420 L |
| Current pump total | 18,502 L |
| Pump movement | 82 L |
| Fuel issue entered | 76 L |
| Variance | 6 L — flagged for review |
A flag is a prompt to check the entry, pump counter and any unlogged issue; it is not proof of theft or a faulty pump.
What appears in the Excel export
The Fuel Data sheet includes operational inputs and calculated checks in separate columns.
| Recorded columns | Calculated and audit columns |
|---|---|
| Timestamp, vehicle name, vehicle type | Pump vs Session |
| Enterprise, driver, created by | Litres / Hour |
| Session litres, pump total | Litres / Km |
| Odometer, engine hours | Enterprise Summary totals and entry count |
Paper book versus a shared Rinnah account
| Operational question | Paper fuel book | Rinnah Fuel |
|---|---|---|
| Who can log? | Whoever has the book | Approved account members on their own phones |
| Who entered it? | Depends on handwriting or initials | The operator and creating account member are retained |
| No mobile signal? | Write now, copy later | Save on the device and sync when signal returns |
| Month-end report? | Re-key and total every line | Administrator exports the recorded history |
| Pump mismatch? | Found by manually comparing rows | Export calculates and labels the variance |
An owner or administrator approves join requests and assigns roles. Members share the same account data, while administration and exports remain restricted to the appropriate roles.
How it works
- Add your tank and equipment.
- Log each fuel issue on a phone.
- Review records or export them to Excel.
Use it for tractors, pickups, generators, irrigation pumps, bowsers and off-road equipment.
Common questions
Does it work offline?
Yes. Entries stay on the device and sync when a connection returns.
Can I export to Excel?
Yes. Administrators can export fuel records by month or year.
Can we record pump totals?
Yes. A pump total can be saved with each fuel issue.